Toponymy Certificate

The Toponymic Certificate consists of a document issued and authenticated by the city council, which certifies the toponymy, building number (s) and / or the parish of the property in question.

Certidão Toponímica

Toponymy Certificate: what is it?

The Toponymic Certificate consists of a document issued and authenticated by the city councils, which certifies the toponymy, building number (s) and / or the parish of the property in question , as well as the eventual correspondence between the current elements and previous elements, verified on the spot or registered with official entities.

In common language, the toponymic certificate attests and clarifies the correct and current address of a property, describing any changes in the name of the street, number or parish of the same.

Toponymic certificate: what is it for?

Whenever there is a non-conformity in the address of a property in the necessary documents (Caderneta Predial and the Permanent Certificate of Land Registry) for the deed and registration of the purchase and sale of a property (as well as other situations).

This is a situation that occurs frequently, in properties built in a recently urbanized subdivision, and it is normal to have changes in the name of the street and in the provisional number of the building, after the construction is completed. If such changes are not included in the documents referred to, many notary publics (starting with the public) will not accept to carry out a deed of purchase and sale, without the Certificate of Toponymy .

Who should request a Toponymy Certificate?

It is the municipal services of the municipality to which the property belongs that can issue this document. In most municipalities, the request for the Toponymic Certificate can be made through one of these ways:

  • Face -to- face: going to the City Hall services desk;
  • By mail: By letter addressed to Mr. Mayor, or Mr. Vereador do Pelouro da Toponímia / Urbanismo / Cultural Heritage, etc .;
  • Through the internet: If the Chamber has this modality accessible, on the respective website, filling the online form;
  • By e-mail: Sending a mail message to the appropriate e-mail, normally referenced on the municipality's website;

Who can apply for this certificate?

The legitimate owner (s) of the property of the rustic, urban or fraction building. Or, if you are a tenant and need the certificate for the purpose of changing your address.

How to apply for a Certificate of Toponymy?

To request the certificate regarding the location of a property, you must proceed by one of the wayspreviously described (as long as available) and deliver the order along with the following documents:

  • Identification of the applicant (and the household);
  • Copy of the certificate from the land registry office (valid);
  • Copy of the building book;
  • Location plan;
  • Deployment plant;
  • Horizontal property (when constituted);
  • Lease agreement (if you are a tenant and need the certificate for the purpose of changing your address);

Does the certificate request have costs?

When toponymic changes are concerned at the initiative of the City Council (eg street name) outside the applicant's will, the issuing of the Toponymic Certificate has no cost.

Otherwise, it depends from municipality to municipality, as it is a Municipal Fee and its value may vary. If the issuance of the certificate does not require a face-to-face visit to the property, the amount can vary between 10 and 20 €. When the issuance of the certificate requires a visit to the place, for reasons attributable to the applicant, it is normal for this amount to be increased by an extra fee, which in the case of some chambers can be around 30 €.

If you want to receive the certificate by mail, it is normal to have a small extra fee to cover the costs of registered mail.

What is the deadline for issuing a Certificate of Toponymy?

The deadline for issuing the certificate depends a lot on the services of each chamber, but an acceptable period can vary between 10 days and 30 days. It is normal to have an emergency service that reduces this period (eg 3 working days), against the payment of an Emergency Surcharge.

Updated on: 
16. February 2021
 
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